Is your Singapore office a hot mess? Overflowing trash cans, dusty desks, and grimy floors bringing your workforce’s morale down? Don’t panic, just yet. Transforming your chaotic workspace into a sparkingly clean space is easier than you think.
We’re spilling cleaning industry secrets that will help you effortlessly maintain a professional-grade level of cleanliness in your office every single day. Employ these 9 insider tips and you’ll have the most pristine, if not one, workplace in all of Singapore.
With just a few tweaks to your daily office routine guided by cleaning experts, we are sure you can achieve the cleanliness you have always wanted.
Tip 1: Develop and Implement a Daily Cleaning Routine
Want to know the real secret behind a perpetually polished office? It’s consistency. The most pristine workplaces do not get that way by magic–their leaders implement strict daily cleaning regimens that their employees follow religiously.
Checklist to Check the List!
Cleaning professionals swear by the power of checklists to guarantee that every surface and common area gets proper daily attention. Grab the intrinsically disorganised creatives on your team and make crafting a snazzy office cleaning checklist into a lively brainstorming session. Give everyone a sense of ownership over office organisation efforts for maximum engagement.
Make sure your checklist specifically addresses high-traffic hot zones like:
- The reception area and lobby
- Disinfect doorknobs
- Wipe down front desk surfaces
- Vacuum entry rugs
- The breakroom
- Wash the dishes
- Take out the trash
- Wipe down tables
- Bathrooms
- Clean and disinfect all surfaces
- Restock paper products and hand soap
- Individual desks
- Employees to tidy personal workstations and trash bins
Assign and Enforce
Assign cleaning tasks to your office workers based on their spaces and roles. Place someone from each department in charge of enforcing the cleaning checklist for their area–an ambassador program fuels healthy competition!
Make a daily walkthrough at the end of the day to ensure every box is checked. Reward good behaviour with verbal kudos and small treats to motivate.
Getting into a rhythm of regular light cleaning built into the office culture beats occasional deep cleans hands down for maintaining a constantly tidy workspace. Just like handwashing and disinfecting high-touch areas become second nature during the pandemic, make cleaning intrinsic to your team’s muscle memory.
Tip 2: Organise and Declutter
You could clean until your hands turn pruney, but a perpetually messy office will always revert back to chaos without systems for organisation. Time to declutter and impose order with some professional tricks of the trade!
Where to begin?
Start by instituting a clean desk policy requiring employees to clear worksurfaces completely at the end of each day. Provide storage solutions like filing cabinets, bins, and drawers to facilitate. Establish clear categories and labelling systems for paper and supplies so everything has a designated home.
What more you can do
Decrease desktop clutter further by storing shared office supplies in one main area instead of crowding desks. Install shelves to get frequently used items up and off surfaces.
Take time every quarter to purge outdated materials and unnecessary equipment with your team. Schedule an office “shred fest” to comb through papers and a “gear check” to rehome unneeded gadgets.
Repurpose random containers around the office to hold small items like paperclips and sticky notes. Sort through junk drawers and miscellaneous piles of stuff to find solutions for better organisation.
A gentle reminder
Getting organised is a continual process, not a one-and-done project. But staying on top of decluttering efforts frees up mental bandwidth for you and your team to focus on revenue-generating tasks instead of rifling through piles. Those billable hours add up to big ROI from some periodic tidying time!
Tip 3: Encourage Employee Participation
Your cleaning checklist won’t be worth the paper it’s printed on if your team lacks the motivation to pitch in. Foster enthusiasm for keeping your workspace spick and span by making it a team effort built on camaraderie, not a drag of dumped duties.
Why not put fun?
Inject fun into cleaning days by playing upbeat music and allowing chatty collaboration. Have groups tackle tasks together and time them for some lively competition.
Get them involved!
Cultivate community investment in cleanliness by soliciting employees’ input when purchasing new cleaning tools and products. Let your team vote on their favourite hand soap scents from an array of options, and they’ll look forward to using them.
Consider introducing incentive programs to encourage engagement. Develop a point system for finished cleaning tasks that can be redeemed for rewards like gift cards or extra PTO.
Making professional-grade cleanliness a source of positively charged bonding moments rather than handed-down hassles works wonders for consistency. A vested interest in upholding healthy habits blooms when the whole team feels jointly responsible for office sanitation.
Tip 4: Use the Right Cleaning Products and Tools
Arming your office team with the best cleaning tools is crucial for victory over grime. Stock up on commercial-grade supplies plus a few sleek gadgets and cleaning becomes almost (dare we say) fun!
Gear up!
Equip your team with microfibre cloths scientifically designed to trap dirt, grime, and germs for surfaces crystal clean enough to pass a white-glove test.
Outfit every desk with a personal stash of disinfectant wipes to facilitate frequent sanitising of phones, keyboards, and desktops. Install touchless hand sanitiser dispensers throughout communal spaces.
Make surface cleaning a breeze with cordless vacuum cleaners boasting lithium-ion batteries strong enough to thoroughly scour every last inch without dying. Charge up high-tech mops ready to tackle even the stickiest spilt soda on the tile.
Use multipurpose cleaning sprays certified by governing public health agencies to kill 99.9% of germs with just a spritz. Check ingredients for plant-based and biodegradable formulations.
Tip 5: Pay Special Attention to High-Touch Areas
Germaphones understands best that office cleaning isn’t one-size-fits-all. Make sure your checklist give special scrutiny to communal surfaces touched by many hands throughout the day.
Make the frequent more frequently
Disinfecting doorknobs, light switches, printers/copiers, keyboards, phones, water coolers, stair railings, and other shared equipment must happen ever more frequently than general workspace cleaning.
Set timers to remind your team to wipe these bacteria hotpots multiple times daily. Dirty high-traffic areas undo otherwise thorough cleaning efforts quicker than any other workspace weakness.
Tip 6: Improve Ventilation and Air Quality
Your sparkling surfaces mean nothing if contaminated air circulates freely, undoing all your sanitising hard work. Time to address your office’s indoor atmosphere with some expert-level upgrades.
What you should do
Start by opening windows regularly to maximise fresh airflow, weather permitting. Position fans strategically around the office to keep the air circulating.
Install advanced air purifiers with medical-grade HEPA filters shown to capture and contain respiratory particles that spread germs and allergens. Overnight, these machines can drastically improve indoor air quality.
Make HVAC maintenance non-negotiable by replacing air filters on schedule without fail. Work with professional technicians to inspect your overall ventilation system periodically and address any detected issue right away.
Clean ceiling vents, fans, ducts, and other circulation pathways on a quarterly basis to remove built-up dust, pollen, and pet dander.
Don’t let pristine surfaces overshadow air quality concerns that can quickly compromise health. The respiratory protection strategies facilities managers swear by keep work environments happily humming.
Tip 7: Make Hand Hygiene Accessible
Installing hospital-grade hygiene stations throughout your office signals to employees and visitors that you prioritise health and safety. Make washing hands a thoughtless reflex by guaranteeing soap and sanitizer are always within arm’s reach.
Place touchless hand sanitizer dispensers at the entrance, in meeting rooms, pantries, and other high-traffic locales.
Make sure bathrooms are continually stocked with antibacterial hand soap and paper towels or air dryers. Post eye-catching reminders about the proper 20-second scrub technique above every sink.
Supply portable hand sanitizer mini bottles and cleaning wipes for desks, shared equipment, and other access points.
When safeguarding health is this seamless, people naturally gravitate toward better habits.
Tip 8: Clean Spills and Messes Immediately
Even the most conscientious cleaning routines can’t prevent the occasional spilt coffee or office plant soil spill. But you can contain the damage of messy accidents through lightning-fast response times.
Equip your office with an ample supply of paper towels, stain remover spray, and other spill clean-up necessities readily available.
Train your team to spring into immediate action wiping up liquids, sweeping up soil, and tending to stains. Catching messes quickly before they have time to set or spread keeps small incidences from becoming huge headaches.
Consider hiring professional spot removal experts like carpet cleaners and disinfection services to revive stained office carpets and furnishings with specialised techniques no DIY effort can match.
Tip 9: Schedule Deep Cleanings
Daily dusting and wiping can only accomplish so much before grimy buildup demands more aggressive intervention. Every 90 days, enlist a cleaning services company in Singapore for an intensive deep cleaning overhaul to meet exacting industry standards.
Deep cleaning crews bring next-level steam, pressure, and vacuuming equipage combined with hospital-grade disinfectants to scour away months of accumulated gunk. Expect shining hardwood flawless to eat off of, aired-out carpets fluffy as clouds, and restrooms sanitary enough for surgical suites.
Professional office cleaners schooled in contamination prevention protocols can also perform forensic-level germ elimination in the aftermath of sickness outbreaks. Their ozone treatments and electrostatic sprayers reach nooks that layman DIY cleaning simply can’t access.
Schedule intensive building restored from ruins to mint condition quarterly, and your daily tidying becomes infinitely easier. Think of it as hitting a giant “reset” button on any gradual buildup of dirt or chaos creeping in!
Streamline Success With Professional Office Cleaning Services
Following these insider tips for keeping a consistently clean office will transform your team’s productivity and health. But why take precious time away from your core business priorities managing cleaning checklists? Outsource the heavy lifting to professional cleaning services instead. They can provide customised cleaning plans around your exact office layout, traffic patterns, and problem areas.
Don’t just imagine the most polished workspace–make it your daily reality with comprehensive cleaning support from office cleaners. Contact our team at Avalon Services today to discuss total office hygiene solutions that deliver tangible results.
